PLANED PREVENTATIVE MAINTENANCE

Key aspects of PPM

Scheduled Inspections: Regular inspections are conducted on equipment and facilities to identify potential issues, wear and tear, or other factors that may affect performance. This proactive approach allows for early detection and correction of problems.

Predictive Maintenance: PPM often incorporates predictive techniques such as condition monitoring and data analysis to anticipate when maintenance is needed. By analyzing historical data and monitoring real-time conditions, maintenance activities can be planned more precisely.

Routine Maintenance Tasks: Routine tasks, such as lubrication, cleaning, and calibration, are performed on a scheduled basis to ensure that equipment operates at peak efficiency. This helps prevent the gradual degradation of performance over time.

Replacement of Wearable Parts: PPM includes the timely replacement of parts that are subject to wear and tear, reducing the likelihood of unexpected failures and improving the overall reliability of equipment.

Importance of PPM

Reduced Downtime: By identifying and addressing potential issues before they lead to equipment failure, PPM helps minimize unplanned downtime. This is crucial for maintaining operational continuity and productivity.

Extended Equipment Lifespan: Regular maintenance can extend the lifespan of equipment and assets, providing a better return on investment and reducing the need for frequent replacements.

Cost Savings: Proactively addressing maintenance needs can be more cost-effective than reactive maintenance. Emergency repairs and downtime can be more expensive than planned, routine maintenance activities.

Improved Safety: Regular inspections and maintenance contribute to a safer working environment by identifying and addressing potential safety hazards before they escalate.

Enhanced Performance: PPM helps ensure that equipment operates at its optimal performance level. This can lead to improved efficiency, energy savings, and overall better performance.

Compliance: In certain industries, compliance with regulatory standards and requirements is essential. PPM helps organizations meet these standards by ensuring that equipment is properly maintained and meets necessary safety and environmental criteria.

VS PPM Agenda

Agenda for overview of VS PPM

What is Planned Preventative Maintenance:

Planned Preventative Maintenance (PPM) is a proactive approach to maintaining assets by scheduling regular inspections, tests, and maintenance activities. It aims to prevent equipment failures, reduce downtime, and extend the lifespan of assets.

What is an Asset:

An asset refers to any physical equipment or system that Vision Systems installs and maintains. It could include CCTV cameras, access control systems, servers, intruder alarms, emergency lighting systems, gates, etc.

Why is it important assets are maintained:

Maintaining assets is crucial to ensure their optimal performance, reliability, and longevity. Regular maintenance helps identify and address potential issues before they turn into major problems, reducing the risk of equipment failure, costly repairs, and disruptions to operations. For many sites asset testing and maintenance is also required for building compliance, this is particularly relevant for most access control assets.

Typical Asset Types that Vision Systems Install:

Vision Systems specializes in installing and maintaining various types of Security, Data and electrical assets, including but not limited to:

• Security – Access Control (Server / Workstation)
• Security – Access Control (Cabinets, PSU’s Modules, Batteries)
• Security – Access Control (Doors)
• Security – Access Control (Hardware)
• Security – CCTV (NVR / Server / Workstation)
• Security – CCTV (Cameras)
• Security – Intruder Detection – (Panel)
• Security – Intruder Detection (Hardware)
• Security – Intercom System
• Security – Gates

What are Service Levels for Assets:

Service levels for assets define the frequency and scope of maintenance activities required to keep them in optimal condition. These service levels may vary depending on factors such as asset type, criticality, manufacturer recommendations, client-specific requirements and compliance requirements.

How do we know what Assets are on Site:

We try to maintain a comprehensive asset inventory that includes details of all installed equipment at client sites. This inventory is regularly updated and serves as a reference for our maintenance activities, scheduling, and reporting. We add site assets through the Simpro Mobile app and is very quick and easy for any tech to do so techs can easily update sites as they add new assets.

How do we determine Service Levels for Asset Types:

The determination of service levels for different asset types is based on industry best practices, manufacturer recommendations, client requirements, and our own expertise. We consider factors such as asset criticality, usage patterns, environmental conditions, and any regulatory or compliance standards that need to be met.

How do we test Assets and conduct preventative maintenance:

We follow a systematic approach to test and maintain assets. This includes regular inspections, functional testing, calibration, cleaning, firmware/software updates, and other preventive measures. We adhere to manufacturer guidelines, industry standards, and our own documented procedures to ensure thorough and effective maintenance. Each Asset type has its own customized set of tests and inspections that it is required to undergo and these are recorded directly on the Simpro Mobile app from the tech on the field.

How do we report on PPM back to our customers:

We provide regular reports to our customers summarizing the PPM activities performed, any identified issues or risks, maintenance recommendations, and overall asset health. These reports aim to keep our customers informed about the status and performance of their assets, allowing them to make informed decisions regarding maintenance and future investments. We are also in the process of rolling out a customer portal to all of our customers allowing them full transparency of all assets across all of their sites, within the customer portal they will also be able to see asset history, lodge service requests, approve quotes etc.

How do we quote planned preventative maintenance contracts:

When quoting PPM contracts, we consider factors such as the number and type of assets, required service levels, site-specific conditions, and any additional customer preferences. We use a standardized average time allowance for each asset type. Our quotes are comprehensive, transparent, and tailored to meet the specific needs of our customers.

Benefits for our customers for signing a PPM contract:

Signing a PPM contract with Vision Systems offers several benefits to our customers, including:

• Proactive maintenance to minimize equipment failures and downtime

• Increased asset lifespan and reduced replacement costs

• Improved system performance and reliability

• Compliance with industry standards and regulations

• Budget predictability through planned maintenance expenses

• Priority response and support in case of emergencies or critical issues

• Discounted service call out fees and labour rates

Implications of not being in a current PPM contract:

Not being in a current PPM contract can lead to various implications, such as:

• Increased risk of equipment failures and system downtime

• Higher repair costs

• Risk noncompliance leading to other flow on issues around liability and insurance

• Higher servicing fees and labour rates

• Unaware of potential unknown security risks or breaches